May 21, 2026

One-Pager Locking

Freeze a finalized one-pager so its content can't be changed by people or by automatic cascades

Overview

Locking freezes a one-pager so its content can no longer be changed — neither by people editing it nor by changes cascading into it from a superior one-pager. Use it to protect a finalized strategy from accidental edits and to keep a key document stable while work continues around it.

Where to find it

Open a one-pager → Edit → the Settings tab in the insight bar. Locking is available to the one-pager's owners, to administrators, and to Program Managers.

What locking does

When a one-pager is locked:

  • It cannot be edited. Anyone who opens it sees a read-only view with a One-Pager Locked banner.
  • It stops receiving cascaded changes. Updates from its superior one-pager no longer land in it automatically — the locked one-pager is shielded from downstream changes.
  • AI Guide is disabled for it — no AI recommendations are offered while it's locked.

One thing locking does not block: editors can still cascade the locked one-pager's existing changes down to its linked one-pagers. Outgoing updates keep flowing, so locking protects the document without cutting off the one-pagers that depend on it.

Who can lock a one-pager

Three groups can lock and unlock:

  • Administrators and Program Managers, who hold the Lock One-Pagers permission across the whole organization.
  • Owners, on the one-pagers they own and everything beneath them — see One-Pager Owners.

If you can neither see the toggle nor find the one-pager in the Approvals tab, you're not an owner of it; ask an owner, an administrator, or a Program Manager.

Locking or unlocking a one-pager

  1. Open the one-pager and click Edit.
  2. In the insight bar on the right, open the Settings tab.
  3. Toggle Lock one-pager on (or off, to unlock).

The Lock one-pager toggle in the Settings tab

The change takes effect immediately. (The Settings tab is temporarily disabled while several people are editing the same one-pager at once — wait until you're the only editor.)

Working with a locked one-pager

A locked one-pager opens in a read-only state with a clear banner. Its content is visible to everyone as usual, but the editing controls are gone.

The banner shown on a locked one-pager

To make changes again, an administrator unlocks it from the same Settings tab.

Locking from the Approvals tab

Besides the per-one-pager Settings toggle, administrators, Program Managers, and owners can lock and unlock from the Approvals tab in the organization admin section (Admin → One-pager Approvals). Alongside each one-pager in the tree you'll find:

  • Lock / Unlock — toggle the lock on that single one-pager.
  • Lock all linked / Unlock all linked — lock or unlock an entire subtree in one action, which is the quickest way to freeze a whole department once its strategy is finalized.

A locked one-pager shows a small padlock next to its title in this tree, and its Lock button becomes Unlock:

The Approvals tab, with the lock controls beside the approval buttons

For the full Approvals workflow, see the One-Pager Status Lifecycle guide.

Locking and archived strategy versions

Archiving a strategy version makes everything in it read-only, so every one-pager in an archived version behaves as locked — regardless of its own lock setting. You can't unlock an individual one-pager in an archived version; an administrator must unarchive the whole version first.